Exhibits Terms and Conditions of Vendor Contract
1. In these Conditions the term “Vendor” means the signatory of this application and includes all employees or agents of such. The term “Management” means Spruce Meadows Ltd. And its employees.
2. No part of the space contracted by the Vendor may be sublet, resold or shared without prior written permission of Management. Vendors will not use their exhibit space for any purpose of exhibit products, other than that shown on the Space Application/Contract.
3. Spruce Meadows Ltd. Will not accept any applications from companies selling time-share properties or similar products.
4. No form of free draw or raffle will be allowed by any company or individual exhibiting at Spruce Meadows Ltd. The sale of tickets in any form is not permitted without written permission from Management. The only exceptions are sponsoring companies, in which cases written agreements have been confirmed.
5. All Spruce Meadows Ltd. Logos and trademarks are registered as cannot be used at any time whatsoever without written permission and consent from Management.
6. Management reserves the right to reproduce all photographs, images and likenesses taken during the show for future promotional purposes.
7. The Vendor will be liable for and will indemnify and hold harmless Management from any loss or damages whatsoever suffered by vendor as a result of any loss or damages whatsoever occurring to, or suffered by, any person or company, including, without limiting the generality of the foregoing: Vendor, other vendors, Management, the Owner of the buildings and their respective agents, servants and employees, and members of the public attending the show, either on the said space or elsewhere if said or damages arose from or were in any way connected with Vendor’s occupancy of said space.
8. Management reserves the right to cancel this contract and withhold possession of booth space if the vendor fails to perform any material condition of this contract or refuses to abide by the show rules and regulations, in which case the Vendor shall forfeit as liquidated damages all space rental payments made and any further occupancy of such space.
9. Management reserves the right to alter or change space assigned to the Vendor. As such, it is advised not to advertise a specific booth location prior to the event.
10. Management reserves the right at any time to alter or remove exhibits, or any part thereof, including printed materials, products, signs, lights, or sound, and to expel Vendors or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to Management or other show participants.
11. Food, beverages, or unique items either sold or given away must be approved by management.
12. No pets, or live animals are permitted without written consent of Management.
13. Any price or descriptive signs must be small, discrete, and professionally produced. Any handwritten signs will be removed by management. Courtesy signs of materials on loan or sponsorship are not permitted without the written permission of Management.
14. The Vendor agrees to confine his/her presentation within the contracted space only. No exhibits or advertising material will be allowed to extend beyond the confines of the contracted space and cannot block or detour any other vendor’s right-of-way to his or her contracted space.
15. No signage, verbal promotional materials are to be exhibited or advertised in ANY manner whatsoever outside of each vendor’s designated booth space, anywhere on Spruce Meadows Ltd. Property.
16. Management assumes no responsibility whatsoever for any property placed in the exposition and the Management.
17. All products offered for sale must be listed on the application form. Should a vendor wish to add a product to their booth, it mush be submitted in writing to the Spruce Meadows Exhibits Team and approved prior to the market.
18. All vendors must adhere to all safety requirements set forth by Alberta Health Services and Spruce Meadows Ltd. Failure to do so will result in immediate removal from the 2024 Spruce Meadows International Christmas Market and in participation in any future markets at Spruce Meadows.